West Texas Property Management

Transparent Property Management Pricing
No Hidden Fees - Ever

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Property Management
Services in Amarillo, TX

At West Texas Property Management, we believe in clear, upfront pricing with no hidden fees. Below, you'll find a breakdown of our management fees, leasing costs, and other services so you'll always know exactly what to expect.

Rental Price Comparison And Market AnalysisWe conduct a full market rent analysis before listing to ensure your property is competitively priced.
Marketing And AdvertisingEvery vacant unit is promoted on our website and syndicated to 100+ top rental sites (including Zillow, Trulia, Apartments.com, HotPads, and Realtor.com) to maximize potential tenant reach.
Photography And Virtual Staging($150 value included) - High-quality listing photos and staging to help increase tenant interest and reduce time on market.
Property Tours (7 Days/Week)Flexible scheduling to show your property faster and reduce vacancy periods.
Placement Fee50% of the first month's rent for new tenant placement.
Tenant Screening And Qualification – In-Depth Tenant Checks Covering:
  • National credit history
  • Income verification
  • Bankruptcies & liens
  • Multi-state criminal & sex offender registry
  • OFAC & watchlist registry
  • Eviction history
  • Landlord-tenant debt collection history
  • Rental payment history
  • ID verification
  • Landlord & employer interviews (current and past 5 years)
Pet ScreeningA nonrefundable pet fee to help with allergen removal and protecting property condition for future tenants.
Section 8 ServicesSupport for housing assistance programs to help expand your tenant pool.
Lease Preparation And ExecutionThorough lease agreements that clearly define tenant and landlord responsibilities.
Lease GuaranteeIf a tenant breaks lease within 3 months, we'll re-lease the property at no additional placement fee.
Lease Renewal Fee25% of one month's rent; includes a property inspection and rental rate adjustment based on current market trends.
Full Make-Ready CoordinationProperty turnover to prepare for the next tenant.
Free Property InspectionsMove-in, every 6 months, and move-out inspections included ($250 value).
Required Renters InsuranceAll tenants must maintain active coverage to reduce landlord risk.
Handle Utilities During VacanciesUtilities are handled at cost with no upcharges.
Monthly Management Fee10% per unit, per month.
Owner and Tenant PortalsOnline access for payments, updates, reports, and communication.
Maintenance CoordinationAccess to vendor network with no upcharges and a goal of vendor dispatch within 24 hours.
24/7 Emergency MaintenanceAlways available for urgent tenant issues.
No Vendor MarkupsInvoices passed directly at cost, with full visibility for landlords.
Maintenance Reserve Fund Requirement$300 per door held for timely vendor payments. Landlords have full visibility to invoices and vendors, and may designate preferred vendors.
Owner Approval Maintenance ThresholdsLandlords set their own maintenance approval limits (except for emergency, non-negotiable repairs).
Collection CoordinationRent due on the 5th at latest, late fees begin on the 6th, and eviction process starts on the 10th for nonpayment.
Tenant Retention ServicesFast response times and proactive relationship management reduce turnover.
Preventative Maintenance CoordinationCoordination of seasonal updates, safety checks, and remodel projects.
Late Fee PolicyAll late fees collected are retained by the property management company.
Detailed Monthly AccountingMonthly email statements with income, expenses, and cash flow.
ACH Owner DistributionsDirect deposit on the 15th of every month. (Subject to holidays)
Security Deposit ReconciliationFully documented to minimize disputes.
Annual Owner ReviewStrategic portfolio review with recommendations for improving performance.
Real Estate SupportEvery member of our team is a licensed real estate agent, ready to guide you in growing your investment strategy.
Custom Portfolio ReportingAnnual and ad hoc reports tailored to landlord investment goals.
Full Owner Portal Access24/7 visibility into financials, documents, and performance metrics.
Portfolio FlexibilityOpen to discussing discounts for larger portfolios.
Clear Contract Terms12-month initial contract; after the first year, cancel anytime with 30 days’ notice.
Communication StandardsAll landlord inquiries are responded to promptly during business hours.
Transparent Fee StructureNo hidden fees or surprise charges — ever.
No Onboarding FeeFree setup of properties in our system.

Property Management Pricing And Fees FAQs

Our monthly fee covers the day-to-day management of your property, including rent collection, accounting, tenant communication, maintenance coordination, and access to our owner/tenant portals. You will also receive detailed financial statements, portfolio reviews, and ongoing oversight to keep your property running smoothly.

No. We don’t charge onboarding fees, maintenance upcharges, or utility upcharges. All fees are clearly listed, and landlords have full visibility into invoices, vendor charges, and completed work.

No. We believe in keeping costs simple and transparent, so there are no upfront onboarding or setup fees.

We collect a $300 reserve fund per unit so repairs can be paid promptly. You will always see the vendor used, the invoice, and the completed work and you can even speak with the vendor directly if you would like. If you have preferred vendors or specific approval thresholds, we will follow your instructions, with the exception of emergency repairs which must be handled immediately.

We stand behind our placements with a Lease Guarantee. If a tenant breaks their lease within the first 3 months, we waive the leasing fee for finding a replacement tenant.

Late fees are retained by the property management company, which allows us to cover the administrative costs of tracking, collecting, and enforcing rent deadlines.

We do not have a formal discount structure in place yet, but we are open to discussing portfolio pricing for landlords with multiple properties.

Our leasing fee covers marketing your property across major rental sites, professional photography and virtual staging, property tours 7 days a week, and an in-depth tenant screening process. Screening includes credit, income, criminal history, eviction history, sex offender registry, OFAC/watchlist checks, ID verification, and landlord/employer references.

At renewal, we conduct property inspections, adjust rent to match market rates, and complete all paperwork. Because this requires additional time and resources, we charge a renewal fee of 25% of one month’s rent.

Yes. Our management agreement is a 12-month contract with a 30-day termination notice after the first year. We are happy to provide a copy for review before you commit.

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